Data room confidential mode allows the virtual data room administrator to restrict a particular user’s access to the VDR by determining their IP address or device type. It’s a valuable tool for M&A deals as well as other shady business ventures.
A good service will permit users to assign granular permissions and utilize two-factor authentication. They should also provide remote shred, which erases downloaded files after an administrator has removed access. Additionally they will be able to handle the most popular file formats, including PDFs and XLSXs. The most reliable providers can also add a watermark on files that users download which will help deter users from sharing leaked copies of the files online. They can also specify a time limit for files downloaded which will block unauthorised downloading.
Redaction is a different tool that allows the administrator to block (black out) specific text fragments or sections of a document from authorized users. This feature is essential because it shields sensitive business information and personally identifiable information from hackers. The most trusted VDR providers can edit PDF, doc Docx, TXT, ppt, pptx GIF, jpg, and gif files and Q&A attachments.
Certain providers will let users print documents that automatically include a watermark, and they can also permit users to download the original version of a document. A good provider will also offer a question-and-answer function that allows users to talk about files in the dataroom, and keep answers in the form of a searchable database. This can be extremely helpful for M&A deals as well as any due diligence project.