The pandemic, despite desire of many board members to resume in-person meetings has forced us to continue to hold meetings online. This hybrid model isn’t going to go away, and it’s crucial that boards figure out the best way to organize effective meetings that have attendees in person as well as those who attend remote meetings.
To ensure that meetings remain productive to ensure that meetings are productive, the chair of the board has to stick to the agenda and provide clear guidelines. Digital tools can help accelerate the process of meeting by permitting attendees to work through the agenda more quickly. Furthermore, it’s essential that both in-person and remote attendees receive the same material prior to the time of the meeting. This includes slides and documents used during the meeting as well as notes and information sent out in advance.
Prioritizing engagement will ensure that everyone is on the same page during hybrid meetings. To accomplish this, it’s essential to make sure that the virtual platform is functioning properly and all of the necessary links have been used and downloaded before the start of the meeting. You can identify and fix any issues earlier by having an experienced employee log into the meeting.
Similar to that you can muffle the microphone if you are not speaking will eliminate background noises and echoes. This will allow everyone to concentrate on the subject that is in front of them. It’s also a good idea to close all tabs and stop any music or videos before starting the meeting. A board management program that has accessibility features will make your meeting more inclusive for people with hearing, speech or vision impairments.