Controlling board governance can be a difficult task. Board members have a lot of time in the board book and meeting preparation, while their administrative staff works a lot of hours scheduling meetings, preparing agendas, registering votes and approving minute.

A top-rated portal software for boards makes the process much easier. Board administrators can create the meeting schedule that is synchronized to every member’s calendar, and then make agendas. The board portal can also assist with document approvals and management. During the meeting, the board will be able to easily access and navigate documents on any device. After the meeting a board member may take minutes and edit them or assign tasks to a person or add them to the agenda.

Directors can read a variety of important reports during the board meeting. These include committee reports, factsheets, financial reports and reports on human resources and legal reports, and more. When looking at a portal to use for the directors, make sure that it provides file sharing options to share these reports in advance and during the meeting with the other members of your board.

Board of directors portal providers must offer superior customer service in addition to being user-friendly. It is possible to request references from organizations who have successfully implemented the solution. You can also test the customer service system by requesting the speed at which queries are answered and problems are resolved. To ensure that the portal for boards will work well with your current and existing processes, you should consider running a board cycle using your current process as well as your new system in parallel.

www.boardroomsite.org/top-3-tips-for-leading-productive-meetings/