A data room is a secure space to share confidential information. It offers many features including a search engine document analysis and categorization, a drag and drop upload with file tags, text-search functions and the capability to save or print documents. It also permits secure access with granular user permissions, security watermarking, a fence view and single sign-on. The system has a number of integrations and an intuitive user interface that makes it easy for users to navigate.

When selecting a dataroom pick one that has enough storage space to accommodate your project. It should also come with the appropriate features for the job you’re working on. For example, a large number of images or technical drawings could require more space than an Excel spreadsheet. The right data room will offer customizable storage plans to allow for easy scaling as your needs change over time. It should also permit you to download and export zipped files for future use.

A data room should have advanced security and management tools that help investment banks close deals faster, as routine from this source tasks can be optimized and communication is smooth. It should also be able provide reports on the activities in the workspace. For example, which documents were viewed by customers and what comments they left. These reports are a vital instrument to close sales and ensure compliance. They can be produced in different formats, and can be easily integrated into meetings or presentations.